Export control regulations are federal government laws that regulate the export of items, commodities, technology, software or information to foreign countries, persons, companies and/or entities. This includes foreign persons and entities that may have access to or handle commodities, software or information at universities in the United States, also known as “deemed exports”.
Rutgers policy is to maintain a strict compliance with all federal export control regulations. Failure to comply with applicable export control regulations may result in denial of export privileges, imprisonment, fines and/or other penalties by the Federal Government.
However, Rutgers also recognizes that certain situations may arise where Rutgers' research may necessitate the dissemination of certain technology, information, materials or equipment that are subject to export control regulations. In those situations, Rutgers must fully comply with any applicable regulations and laws. (Rutgers Policy 90.2.4)
Activities Subject to Export Control Regulations
There are a variety of situations that are potentially subject to U.S. Export Control Laws.
- Deemed Exports – international students, employees, and visiting scholars.
- International Travel – especially with regard to equipment and data stored on laptops and other electronic devices.
- Shipping any materials outside the USA.
What Information to Provide to the Rutgers Export Compliance Office
- Materials/Data/Information being transferred.
- To Whom it is going.
- Where are they located or what is their country of origin (in the case of technology being transferred to a non-U.S. Person (i.e., someone who is neither a U.S. citizen nor U.S. Permanent Resident).
- What will the other Party do with the material/Data.
Who Is Responsible
All Rutgers University Faculty, Staff, Researchers, and Students regardless of citizenship status.
Export Control Submission Process
Submit a complete request with all relevant information for Rutgers Export Compliance Office to determine if Export controls apply to your research/project; visitor or foreign national research collaborator. An incomplete submission will result in a delay in processing.
Please submit your Material Transfer Agreement, Shipping Request, Deemed Export Certification Petition, or Visiting Scientist/Student as early as feasible. We make every effort to turn these around quickly but delays may occur if the submission package is incomplete, if more information is needed or if it is determined that Rutgers needs to apply for an Export License in order to proceed.
Shipping Your Item: Rutgers Export Compliance Office does not do the actual shipping or tracking of a shipped package but does review the materials being shipped and destination to determine whether U.S. Export Law requires a license prior to shipping outside of the U.S.
An export license grants permission to conduct a certain type of export transaction. It is issued by the appropriate licensing agency after a careful review of the facts surrounding the given export transaction.
Most export transactions at Rutgers do not require specific approval in the form of licenses from the U.S. Government.
However, it is up to the exporter to determine whether the product requires a license and to research the end use of the product, in other words, to perform “due diligence” with regard to the transaction.
- US Dept of Treasury: Sanctions Search Tool
- Export Control Classification Tool to Determine Items Subject to EAR Regulations